User Resources



Dictionary of FUSION and Facilities Related Terms


   Filters:  #   A   B   C   D   E   F   G   H   I   J   K   L   M   N   O   P   Q   R   S   T   U   V   W   X   Y   Z   All


Form 14D Request for Approval to Proceed or Encumber Funds is the one-page legal document generated by the System Office requesting authorization from the State Department of Finance for various actions that relate to the capital outlay process for approval of actions taken, and encumbrance and release of state funds.



Acronym for Five-year Capital Outlay Plan.

Related Words  Five-year Capital Outlay Plan


Acronym for California State Assembly Bill 1473.

Related Words  California State Assembly Bill 1473


Acronym for Association of Chief Business Officers.

Related Words  Association of Chief Business Officers

ACBO Facilities Task Force

A sub-committee of the ACBO, provides the CCCCO with direction for policy and procedures at the statewide level.



Acronym for ACBO Facilities Task Force.

Related Words  ACBO Facilities Task Force


Acronym for American with Disabilities Act.



From a capital outlay prospective, if a facility can support an instructional delivery systems, it is considered adequate. If it cannot, it is considered inadequate and either the facility must be changed, or the instructional delivery system or the instructional course or program must be changed or abandoned in favor of one that can be taught effectively within the available facility. Facility designs must now be evaluated to see if they are educationally adequate for specific learning outcomes given better understanding of what kinds of experiences and facilities are essential to these outcomes.


Alternative Means

A portion of the capital facilities needs identified above can be offset by the use of alternative means of educational delivery. These alternative means of delivery involve modifying various components of the educational delivery process including scheduling, alternative instruction, and space utilization. Calculates alternative means of delivery on a campus by campus basis for each year. First, the current total ASF for y1 is pulled from the Current Total ASF calculation. Then the gross enrollment need at each year (years 1-5) is pulled for each Title V type. Then the amount of enrollment growth is calculated at each campus by year, with growth being the gross enrollment need at a particular campus divided by the current total ASF. If this growth rate is greater than 5 percent, then alternate means percentage is set at 5 percent. If the growth rate is between 0 and 5 percent, then alternate means percentage is set at that percentage. If the growth rate is less than 0 percent, alternate means percentage is set at 0. Then the alternate means for a particular year is calculated by multiplying the alternate means percentage by the gross enrollment need for the given year.


American National Standards Institute

Establishes code requirements for fire protection and life safety.


American Society of Heating, Refrigerating and Air-Conditioning Engineers

Writes standards and guidelines in its fields of expertise to guide industry in the delivery of goods and services to the public. ASHRAE standards and guidelines include uniform methods of testing for rating purposes, describe recommended practices in designing and installing equipment and provide other information to guide the industry. ASHRAE has some 87 active standards and guideline project committees, addressing such broad areas as indoor air quality, thermal comfort, energy conservation in buildings, reducing refrigerant emissions, and the designation and safety classification of refrigerants.


American Society of Testing and Materials

Establishes and tests performance standards of materials, material finishes and assembly components.


American with Disabilities Act

The Americans with Disabilities Act of 1990 (Public Law 101-336) provides wide-ranging civil-rights protection for people with disabilities in the areas of employment and accessibility to public and private services.


Analysis of Building Space Use and WSCH

The Analysis of Building Space Use and WSCH (JCAF 31) is used to tabulate assignable areas and show congruence with the district's 5-YCP. Assignable areas must be calculated from wall surfaces and not from wall centerlines. The entry for outside gross square feet (GSF) shall be supported by a Schematic of Drawings. Where applicable, keep reconstruction and new construction Assignable Square Feet (ASF) separate.



Acronym for American National Standards Institute.

Related Words  American National Standards Institute


Is an Authorization from a specific fund to a specific agency to make expenditures/incur obligations for a specified purpose and period of time.


Appropriation Expiration Date

Budget appropriations have limited time when claims may be made against the funds. All appropriations have a period of time where claims may be encumbered (reserved) and a period of time where cash may be distributed to cancel the encumbrances. The last day that cash may be distributed to pay the claims is called the appropriation expiration date. Funds not yet distributed return back (revert) to the authorizing account after the appropriation expiration date.


As Built

As-built refers to the project "as built” which may vary from the original plans and specs. Usually the differences are caused by change orders, site decisions, or site conditions. These changes are usually required to be documented on the drawings as an "as built" plan so that all parties know what happened, where everything is, etc.



Acronym for Assigned Square Footage.

Related Words  Assigned Square Footage


Acronym for American Society of Heating, Refrigerating and Air-Conditioning Engineers.

Related Words  American Society of Heating, Refrigerating and Air-Conditioning Engineers

Assembly Bill 16

Bill that established Kindergarten-University Public Education Facilities Bond Acts of 2002 and 2004 (Prop. 47 and 55).


Assignable Stations

Assignable Stations refers to the number of instructional stations or places are available within a classroom for use by students. For example, a computer lab with 24 student computers could be considered to have 24 Assignable Stations. The number of assignable stations is used in conjunction with student enrollment to estimate enrollment capacity.


Assigned Square Footage

ASF is the usable space within buildings for teaching and work purposes (i.e., all classroom, office, lab spaces, conference, and meeting and support rooms). Non-assignable space is the area of the building used for foot traffic and utilities (i.e., entry foyers, lobbies, hallways, stairways, restrooms, custodial, closets, and mechanical spaces.)


Association of Chief Business Officers

The Association of Chief Business Officials offers business officers in California opportunities to develop professionally, to identify issues affecting community colleges, and to share their expertise with their colleagues.



Acronym for American Society of Testing and Materials.

Related Words  American Society of Testing and Materials


Acronym for Budget Change Proposal.

Related Words  Budget Change Proposal

Board of Governors

The Board of Governors of the California Community Colleges sets policy and provides guidance for the 72 districts and 109 colleges which constitute the system.



Acronym for Board of Governors.

Related Words  Board of Governors

BOG Priority Criteria or Priority Criteria

The Criteria used by CCCCO to determine the priority of capital outlay and modernization projects. There are 6 categories (with some sub-categories). A brief description is provided here: A - Provide for safe facilities B - Increase instructional capacity/Growth C - Modernize instructional space and activate existing unused space (050 type) D - Promote complete campus concept E - Increase institutional support services capacity F - Modernize institutional support services space


Budget Change Proposal

The documents prepared each year by State and local agencies to advocate changes in a State agency's budget. BCPs are reviewed by the State Department of Finance and the Office of the Legislative Analyst and, if approved, are used to modify the budget bill before it undergoes Legislative review.


Building Reconstruction

The process of renovating buildings that have reached the end of their life span.


Building Standards Commission

Established in 1953 by the California Building Standards Law, the California Building Standards Commission (BSC) is an independent commission within the State and Consumer Services Agency. Commission members are appointed by the Governor and confirmed by the State Senate. Responsible for upkeep and modification of Title 24. Uniform Building Code; Heath and Safety Code; Government Code.



Acronym for Computer-Aided Design.

Related Words  Computer-Aided Design


Acronym for Computer Aided Design & Drafting.

Related Words  Computer Aided Design & Drafting

California Code of Regulations, Title 24

California Code of Regulations (CCR), Title 24, also known as the California Building Standards Code, is a compilation of three types of building standards from three different origins: Building standards that have been adopted by state agencies without change from building standards contained in national model codes; Building standards that have been adopted and adapted from the national model code standards to meet California conditions; Building standards, authorized by the California legislature, that constitute extensive additions not covered by the model codes that have been adopted to address particular California concerns.


California Community Colleges

Comprised of 109 community colleges and 72 community college districts.


California Community Colleges Chancellor's Office

The Chancellor’s Office is the administrative branch of the California Community College system. Located in Sacramento, this state agency provides leadership and technical assistance to the 109 community colleges and 72 community college districts in California. It is also responsible for allocating state funding to the colleges and districts.


California Energy Commission

The CEC is the state's primary energy policy and planning agency. Created by the Legislature in 1974 and located in Sacramento, the Commission has five major responsibilities: Forecasting future energy needs and keeping historical energy data; Licensing thermal power plants 50 megawatts or larger; Promoting energy efficiency through appliance and building standards; Developing energy technologies and supporting renewable energy; Planning for and directing state response to energy emergency.


California Public Utilities Commission

The CPUC regulates privately owned telecommunications, electric, natural gas, water, railroad, rail transit, and passenger transportation companies. The CPUC is responsible for assuring California utility customers have safe, reliable utility service at reasonable rates, protecting utility customers from fraud, and promoting the health of California's economy.


California State Assembly Bill 1473

The state (including the CCCs) shall establish and annually update a five-year plan for funding infrastructure. The plan shall include input by the Legislature as provided in Section 13104. The plan shall identify state infrastructure needs and set out priorities for funding. Mandates year-to-year system-wide planning be submitted for government agencies state-wide.


California State Master Plan for Higher Education

The California Master Plan for Higher Education calls for a community college system open to all high school graduates and adults. For almost 40 years, postsecondary education in California has been guided by the Master Plan for Higher Education. The Master Plan today is not a single written report; rather, this terminology refers to the combined set of reports, statutes, and resolutions that have been adopted since, and which flow from, the 1960 report A Master Plan for Higher Education in California: 1960-1975. The Master Plan has served as the framework for the dramatic expansion – an eight-fold increase in enrollment from 1960 to today– of California’s higher education system, based in the tenets of affordable access to high quality education for all Californians.



An institution that is like a college in most respects, but may not offer a full complement of programs or services and is combined with other campuses or a college into a single institution for accreditation purposes.


Campus Plot Plan

The campus plot plan should be drawn to scale on 8 1/2" x 11" paper. It should clearly show the location of the proposed construction in relation to other campus buildings. Each building should be identified by name or function as shown in the facility inventory.


Campus Type Code

Lists the different types of campuses (campus, center, etc).



The amount of enrollment that can be accommodated by an amount of space given normal use levels. In terms of facility space standards, it is defined as the number of ASF per 100 WSCH.


Capital Improvements

Activities concerned with planning, defining capital projects (demolition, alterations, additions, or new facilities), securing funding, and developing each project: programming, design, bid, and construction. Activities are expanding to encompass the development or modification of new forms of educational delivery systems beyond those currently identified (classroom, laboratory, office, library, and audio visual/television).


Capital Outlay Budget Change Proposal

A type of Budget Change Proposal concerned with the construction of facilities and their related aspects. (See also Budget Change Proposal) Under the procedures proposed in this handbook, a community college COBCP is composed of three major components: an Initial Project Proposal (IPP), a Final Project Proposal (FPP) and a Project Summary transmittal form.


Capital Outlay Budgeting

The process of applying for capital funds, securing approvals, using and accounting for the funds.


Capital Outlay Quarterly Report

The Capital Outlay Quarterly Report (COQR) contains a combination of all fiscal data (appropriations, augmentations, reversions & fund transfers), comments regarding status of project (reason for delays, details of change orders, issues pending, etc.) and a date schedule of the project. The purpose of the COQR is to monitor the status/progress of each active capital outlay appropriation. As per the California State Administrative Manual (SAM) section 6864 the Community College District (District) is required to submit COQR(s) for any active capital outlay appropriation.


Capital Projects

Are specific construction projects, such as land, utilities, roads, buildings, and equipment projects. Capital projects may also be thought of in terms of 'facilities systems'.


Category A-1

Projects that address imminent dangers to the life or safety of building occupants. Each proposed solution is to be the least cost permanent solution and provides for no change in program function and no increase in site capacity.


Category A-2

Projects that provide equipment funding to complete previously state-funded construction projects. State-funded projects are to be equipped to the extent there is expansion space created for existing programs or space is created that enable the site to offer a new program.


Category A-3

Projects that address seismic deficiencies or potential seismic risk in existing buildings. Each proposed solution is to be the least cost permanent solution and provides for no change in program function and no increase in site capacity.


Category A-4

Projects that address the repair or replacement of infrastructure in existing buildings or on existing sites that is subject to immediate failure. Each proposed solution is to be the least cost permanent solution and provides for no change in program function and no increase in site capacity.


Category B

To increase instructional capacity.


Category C

To modernize instructional space.


Category D

To promote a complete campus concept. D-1 Physical education, performing arts, child development facilities, and other capital projects which promote a complete campus. D-2 Cafeterias, maintenance shops, warehouses and capital energy projects.


Category E

To increase institutional support services capacity.


Category F

To modernize institutional support services space.


CC League

Acronym for Community College League of California.

Related Words  Community College League of California


Acronym for California Community Colleges.

Related Words  California Community Colleges


Acronym for System Wide Capital Outlay 5 Year Plan.

Related Words  System Wide Capital Outlay 5 Year Plan


Acronym for California Community Colleges Chancellor's Office.

Related Words  California Community Colleges Chancellor's Office


Acronym for California Energy Commission.

Related Words  California Energy Commission


Acronym for Certification status.


Certification memo

Space to keep track whether the certification memo has been sent for the district.


Change Order

Any change made to a signed contract is called a change order.



Acronym for FUSION/COMET/IMPACT Children.

Related Words  Facilities Tree


An application to provide secure access to different online applications, and it enables various elements of the FUSION system to share data. COMET users must first login through Citrix Metaframe before gaining access to COMET. Citrix is a “thin client/fat server” application that runs on a standard desktop computer. It gives the user the illusion they are running a program on their computer when in actuality they are running a program on a remotely located server. When opened, Citrix connects to the internet and accesses a desired software application on the remote server. To a user running a program with Citrix, it looks like they are running the program on their own desktop computer. This is because the user’s desktop transmits the user’s keystrokes and mouse movement to the server. The input is then processed by the server and it then transmits video back to the user’s desktop. This series of two way transmissions gives the user the illusion they are running the program on their desktop when in reality they are running a program on a server which could be thousands of miles away.


Closed Specifications

Limits competitive bidding by establishing such stringent requirements that only a single material or system can meet them. Closed specifications cannot be used on public projects except: 1) in an emergency, 2) when they are part of an existing system, 3) when it has been determined to be in the public's best interest or 4) it is required for a test of a material or product to determine its suitability for future use.



Acronym for Capital Outlay Budget Change Proposal.

Related Words  Capital Outlay Budget Change Proposal


Acronym for Capital Outlay Claim Form.


Collaborative Learning

Instruction method in which students move about, working in small groups, sometimes with specially designed workstations.



A degree-granting institution intended to provide instruction through the second year of college, including but not limited, to one or more of the following categories: (1) standard collegiate courses for transfer to higher institutions; (2) vocational and technical fields leading to employment; or (3) general or liberal arts courses for which institution the district intends to obtain accreditation.


College Master Plan

The written plan that results from the process by which a college determines the educational needs of its service area, identifies its priorities for meeting these needs, based partly upon state standards and priorities, and assures that all of its educational operations, facilities and other resources are effectively directed towards meeting these needs.



Acronym for Condition Management Estimation Technology.


Community College League of California

The Community College League of California is a nonprofit public benefit corporation whose voluntary membership consists of the 72 local community college districts in California. It was formed in 1990 as the result of a merger of the California Association of Community Colleges, the California Community College Trustees and the Chief Executive Officers of the California Community Colleges.


Computer Aided Design & Drafting

The analysis, design, modeling, simulation, and/or layout of building design with the aid of a computer.


Computer-Aided Design

The production of engineering or architectural plans, drawings, visual displays, specifications, bills of materials, etc., using an interactive computer system and operator-provided numerical input.


Condition Management Estimation Technology

An application used primarily by facility condition assessors to record data collected for each district. It was the initial tool by which college districts were able to review, query and generate reports on the condition of their campuses. Much of the capability to query and report of campus condition assessments is now available through the easy-to-use Assessment module within FUSION.



Construction of the project as defined by the contract documents and any formal changes to the contract. It also includes equipment and system activation commissioning and post-occupancy evaluations.


Construction Administration or Construction Management

The purpose of the 'construction management' phase is to build the project as defined by the contract documents and any formal changes made to the contract. Construction administration by the owner's representative includes interaction with the: 1) contractor on meetings, submittals, clarifications, change orders, payments, schedule, inspections, records, contract close-out procedures and all other aspects of construction; 2) district representatives on progress and expenditure reports, change orders, code approval reviews, and decisions; and 3) the architect and the inspector on their work. Aspects of construction administration such as ongoing quality control testing and inspections, contract change orders, disputes and claims, contract close-out procedures, equipment commissioning, and post-occupancy procedures are discussed in the remaining parts of this chapter.


Construction Specifications Institute

Sets a standard system of construction categories that makes it easier to classify deficiencies and construction projects.



Acronym for Capital Outlay Quarterly Report.


Cost Efficiency

A new factor to consider when evaluating capital improvements. In some circumstances, it is cost efficient to make a one-time capital improvement in exchange for an ongoing reduction in operation budget or a reduction in financial risk. With a broader definition of capital outlay, new possibilities arise with regard to cost efficiencies. It may be appropriate to provide the funds for a one-time capital outlay project, if there is an ongoing reduction in operations cost or financial risk. It also may be appropriate to provide funds for installation of an electronic delivery system in lieu of building construction.


Cost Estimate Summary and Anticipated Time Schedule

An accurate completed Cost Estimate Summary (JCAF 32), indexed to the appropriate time period, including the "Quantities and Unit Costs Supporting the JCAF 32" (commonly called the architect's costs estimate) is required for all projects. All costs should be estimated to the mid-point of construction. In addition, date all cost estimates showing month and year and give a clear accounting of all State and non-state funds involved. Supporting data is required for all utility, site development, and new building reconstruction costs. Contractors' overhead and mark-up costs should be included in the system cost and not be added to the end of the supporting data as a lump sum.


Cost Model

A cost model is made up of the various systems in a facility, with estimates on their standard cost per square foot, lifespan, and point at which they should be renewed. Cost models are made up of parametric estimates of the facility based on factors that affect construction, such as materials used, construction method used, etc. Once a cost model is built, it can be applied to a facility to assist in predicting when the facility's systems will need replacement in the future.



Acronym for California Public Utilities Commission.

Related Words  California Public Utilities Commission


Acronym for Change Request.



Acronym for Construction Specifications Institute.

Related Words  Construction Specifications Institute

Cumulative capacity load

Analysis is to determine the impact each project will have on each type of space analyzed, both in terms of assignable square feet and weekly student contact hours. “Capacity” is the capability a facility has to generate contact hours and “load” equates to the current or projected enrollment levels.


Current capacity

Current capacity = net capacity. Net capacity is Current total ASF - Excess capacity.


Current Total ASF

Current total ASF for the space inventory and projects in the pipeline. For the space inventory ASF, the ASF is gathered on a room by room basis and sorted by Title V category, based on the room use load code. For the projects in the pipeline, the distribution of space information is used to determine what Title V inventory has been funded at each campus. Once both the space inventory and projects in the pipeline are known, they are both summed up by Title V categories to get the current total ASF.



A needed repair to a facility


Department of Finance

DOF has several major functions including establishing appropriate fiscal policies to carry out State's programs, prepare, enact, and administer the state's annual financial plan (budget), and analyze legislation which has fiscal impact.


Department of General Services

DGS consists of six divisions, including DSA, and 23 operational offices. Its diverse functions include e-commerce and telecommunications; citing, acquisition, development, leasing, disposal and management of state properties; architectural approval of local schools and other state-responsibility buildings; printing services provided by the second largest government printing plant in the U.S.; procurement of supplies needed by other state agencies.



A procurement process in which the community college district provides construction documents, prepared by an architect or engineer, from which contractors submit bids for completing the work described in the documents. Typically, the responsible bidder submitting the lowest price is selected to perform the work.



Design-Build is a method of project delivery that combines the design and construction functions and vests the responsibility for such functions with one entity – the Design-Builder.


Detailed Methodology for Enrollment Growth Assign Square Footage

Calculations for enrollment growth projects, very similar to Detailed Summary of Methodology. The calculations used here have already been calculated elsewhere.



Acronym for Department of General Services.

Related Words  Department of General Services

Distance Education

Instruction in which the instructor and student are separated by distance and interact through the assistance of communication technology.


District Enrollment Projections

Listing of enrollment and WSCH for every district for the first and last year of the five year plan. Calculations then display the difference in absolute and percentage terms.


District Office

An administrative, generally non-instructional, facility at a location separate from a college or campus. They are most common in multi-campus districts where more than one college and/or campus is served by a single administrative staff.


Division of State Architect

The Division of the State Architect (DSA) acts as California's policy leader for building design and construction, and provides design and construction oversight for K–12 schools and community colleges.



Acronym for Department of Finance.

Related Words  Department of Finance


Acronym for Division of State Architect.

Related Words  Division of State Architect

Educational (Master) Plan

That part of the master plan that defines the learning outcomes the college seeks and the existing and projected curricular offerings intended to achieve those outcomes.


Educational Center

A postsecondary operation established and administered by an existing college or district at a location away from the campus of the parent institution. An educational center is an operation planned to continue for three or more years and expected to enroll over 500 FTES by the third year of operation. The center typically has an on-site administrator and may offer programs leading to certificates and/or degrees conferred by the parent institution.


Educational Delivery Systems or Learning Environments

Combinations of space and equipment. For example, lecture classes are increasingly supplanted or supplemented by assignments and class work that use varying combinations of small groups working collaboratively, often at computerized learning stations. The 'lab', 'shop' and 'studio' are becoming the central rather than the peripheral model for instruction. The definition used by California Community Colleges for a capital outlay project reflects the State definition -- a new construction, alteration, extension, or betterment of existing structure in excess of $250,000. However, to accommodate an additional 300,000 students and the potential for meeting this need through a variety of new instructional methodologies (including distance learning technologies such as telecommunication networks and television broadcast stations with cable hookups), community colleges interpret the definition of capital outlay more broadly. The definition is extended to all forms of 'educational delivery systems' where a site, building, equipment, or physical system is required.


Educational Operations

All of the activities of the college.


Educational plan

(a) adequately explains the college's overall purpose, community context, educational philosophy, alternative delivery systems, curriculum and educational programs and related support, student service, administrative, and categorical programs (such as EOPS, DSPS and matriculation) and (b) describes and justifies the intended future of the college; and (c) identifies needs and makes a convincing case for new resources to meet these needs.


Educational plan

(a) adequately explains the college's overall purpose, community context, educational philosophy, alternative delivery systems, curriculum and educational programs and related support, student service, administrative, and categorical programs (such as EOPS, DSPS and matriculation) and (b) describes and justifies the intended future of the college; and (c) identifies needs and makes a convincing case for new resources to meet these needs.


Educational Programs

Sets of courses required to complete specified degrees and certificates.



Online documentation of CCCCO business practices, industry “best practices”, and help/support function for FUSION-system navigation & operation



A limitation or reserve placed on an appropriation to pay for goods or services, which have been ordered by means of contracts but not yet received.


Enrollment Growth

BOG Priority Criteria points based on projected 5 year WSCH growth at each site to identify need for additional space.


Excess Capacity

Some campuses within the system have excess capacity in various Title 5 categories. As previously discussed, the Education Code provides that students have “free flow” access to all community college sites. While the overall system may appear to have excess facilities capacity, there are many individual campuses within the system that have severe capital facility shortages. Therefore, the capacity needs for the system have been estimated on a campus-by-campus basis, and capacity exceeding 100% at individual campuses, approximately 4 million ASF (second column), has been eliminated for the purpose of estimating the need for additional facilities. This was done so that campuses with excess capacity will not artificially decrease the true facilities needs on other campuses. Calculates excess capacity on a campus by campus basis by title V. First, the net capacity of each campus must be calculated by title V categories. If the gross ASF for a campus is greater than the gross enrollment need for a given year, then the year's gross enrollment need will be used as the net capacity, else the gross ASF will be used as the net capacity.



The amount of an appropriation used for goods and services ordered and received and paid for, including expenses and capital outlays where the accounts are kept on an accrual or a modified accrual basis.


Facilities plan

Evaluates existing land, infrastructure, facilities and systems in relationship to the colleges purposes, plans, and needs, specifying the capital outlay projects necessary to meet these needs.


Facilities Planning Unit

The CA Community Colleges Chancellor's Office unit providing capital outlay and local assistance project support -- Assistance and support is provided for the construction and remodeling of new buildings and centers, the maintenance and repair of existing buildings and campus infrastructure, the removal of hazardous substances and the equipping of the colleges to meet divergent Statewide enrollment needs.


Facilities Tree

The electronic file structure provided throughout FUSION, COMET and IMPACT. The structure mocks Windows Explorer and is similar to a tree with a main trunk and branches off the side of the tree. The trunk is often called the "parent" and the branches the "children". The branches or children can have their own branches or children. This allows data to be rolled up to one child or to the parent for the overall view of information.


Facilities Utilization Space Inventory Options Net

FUSION is a web-based suite of tools to support the integrated management and reporting on California community college facilities throughout the state. This approach allows for a consistent, standardized approach to be used by all college districts and for improved efficiency for the districts as well as the California Community College Chancellor’s Office (CCCCO) staff who responsible for review and approving district submissions and compiling information system-wide.


Facility Condition Assessment

An FCA is the detailed review of buildings to determine current and future capital renewal requirements. This review will list every deferred maintenance issue and include budgets for future deterioration. The assessment provides information about existing facilities: the size, use, performance, adequacy, and deficiencies associated with each building. A database filled with this information will include the cost to repair deficiencies, correct functional and performance inadequacies, and update facilities to current standards.


Facility Condition Assessment Level 1

A Level 1 (L-1) is a quick assessment based on a visual inspection of facilities and a review of the as-built drawings and other documents. The first phase of a L-1 evaluation is to develop mathematical cost models of all facilities. The facilities are then inspected to validate the data in the cost models. This is done because occasionally a modeled component shows it to be expired but it was actually replaced and not documented or the useful life should be shorten or lengthened. Finally, the facilities are walked to identify obvious deficiencies that are out of sequence with the component’s useful life (i.e. roof leaks in a new roof, broken windows, unconditioned air in a particular room etc.).


Facility Condition Assessment Level 2

A Level 2 (L-2) assessment is a detailed visual inspection of facilities. It is a thorough and complete inspection that categorizes and logs every deficiency over a certain amount, typically $500. The first phase of a L-2 involves a complete walkthrough of the facilities. The deficiencies are cataloged at every level, from the room level to system-wide and even campus wide-deficiencies. Corrections for these deficiencies are determined and priced, and estimates are generated. With this data, the assessors then enter the cost modeling data for every major building system, including exactly where the component is in its life cycle.


Facility Condition Index

An FCI represents the ratio of the cost to correct a facility's deficiencies to the current replacement value of the facility. For example, if a building's replacement value is $1,000,000 and the cost of correcting its existing deficiencies is $100,000, the building's FCI is $100,000 ÷ $1,000,000; that's 0.10 or 10 percent. The larger the FCI, means poorer condition of the facility. General industry guidelines are: 0 - 5% is good; 5.01 - 10% is fair; and greater than 10% is poor. An FCI uses as the basis for analysis an FCA.


Facility Utilization Standards

Facility Utilization Standards are used to help assure that the three segments of higher education use their facilities with a reasonable degree of efficiency. Utilization standards specifiy the amount of time an instructional station (typically a desk in a classroom or a work space in a teaching laboratory) is occupied and in use



Acronym for Facility Condition Assessment.

Related Words  Facility Condition Assessment


Acronym for Facility Condition Index.

Related Words  Facility Condition Index


Acronym for Furniture, fixtures and equipment.

Related Words  Furniture, fixtures and equipment

Final Project Proposal

Complete proposal for each CCC with justification and budget detail. Provides information on relationship between project and comprehensive education and facility master plans.


Five Year Construction Plan

That part of the facility Masterplan that defines the capital improvements the college will need to have if it is to achieve the learning outcomes specified in its College Masterplan.


Five-year Capital Outlay Plan

CCC system wide five-year capital outlay plan contains an in-depth analysis by the Chancellor’s Office of the five-year plans submitted by the districts.



Acronym for Final Project Proposal.

Related Words  Final Project Proposal

FPP Approval Sheet

The FPP Approval sheet provides general information about a project and certifies that the proposal has been approved by the district chief executive officer and board of trustees. The Approval sheet and the Project Terms and Conditions form is the legal basis behind the district's proposal



Acronym for Facilities Planning Unit.

Related Words  Facilities Planning Unit


Acronym for Full-time equivalent faculty.

Related Words  Full-time equivalent faculty


Acronym for Full-time equivalent students.

Related Words  Full-time equivalent students

Full-time equivalent faculty

Full-Time Equivalent Faculty. FTEF is based on the percentage of instructional hours per week considered a full-time assignment for regular instructional employees.


Full-time equivalent students

Full-Time Equivalent Student. FTES is the equivalent of 30 credit units enrolled or 525 student contact hours in credit or noncredit courses per student per year.


Fund Code

Lists types of funding available; currently there is only state and non-state


Furniture, fixtures and equipment

The moveable components of a facility. Items not normally considered permanently attached to the structure, but are considered a bond-able cost in situations of new construction or major renovation.



Acronym for Facilities Utilization Space Inventory Options Net.

Related Words  Facilities Utilization Space Inventory Options Net

FUSION Administrator

CCC staff member at each college in charge of creating and maintaining User Accounts for FUSION



Acronym for Gross Enrollment Needs.

Related Words  Gross Enrollment Needs

Gross Enrollment Needs

A display of the total gross enrollment needs for each of the title V categories and other needs. Lecture needs are calculated by the Lecture GEN page. Both lab and office needs are calculated by the Lab and Office GEN page. Similarly, library and AV/TV needs are calculated by the Library and AVTV GEN page. And other needs are calculated by the Other GEN page.


Gross Square Feet

All of the floor space inside a building measured from the outside surfaces of exterior walls. Aka Net Square Feet.


Group I -Fixed Equipment or building fixtures and service systems

Has the following characteristic: 1. It is securely attached to the facility. 2. It functions as part of the building. 3. Removal of the equipment results in visible damage to the building or impairs the designed use of the facility. 4. The equipment is generally interpreted to be real property rather than personal property. 5. Once installed, the piece of equipment loses its identity as a separate unit.


Group II - Movable Equipment

The designation given to equipment not identified as Group I - Fixed Equipment. Such equipment usually can be moved from one location to another without significantly changing the effective functioning of facilities at either location. If appropriate, existing equipment for an active program should be transferred into remodeled or expanded space before new equipment is considered. The need for new Group II Movable Equipment and its related cost request should be reduced as much as possible through the transfer of any existing equipment.


Guideline-Based Equipment Cost Estimate

The Guideline-Based Group 2 Equipment Cost Estimate form (JCAF 33) uses cost allowances per ASF from the Instructions for Preparing 1995-96 Capital Outlay Budget Change Proposals, September 1993 to estimate equipment costs for Group 2 – Movable Equipment only. Group I - Fixed Equipment costs are estimated based upon designed needs described in the working drawings and specifications for the project. The cost of Group I Fixed Equipment is included in the construction component of the FPP.


Immediate infrastructure failure

System does not function as originally designed (example: regulatory agencies [fire dept, OSHA] threaten to close facility for use [code issues]).



Acronym for Integrated Management, Project Accounting and Control Technology.

Related Words  Integrated Management, Project Accounting and Control Technology


For the purpose of modernization proposals, applies to: building infrastructure – building systems within the facility, including structural, mechanical, electrical, plumbing, and technology that are necessary to support the program space changes and/or for code compliance; infrastructure, including technology, outside of the building that directly supports the building only and/or for code compliance (from building to point of connection); and modernization categories shall not be used for the repair, replacement, upgrade or expansion of any campus-wide infrastructure system that is not identified with a benefit or improvement to specific buildings.


Initial Project Proposal

The purpose of the IPP is to introduce the concept and impacts on space intended by each project proposal so that efforts can be made to determine which projects should continue into more detailed planning and development. Districts should maintain the two page format by using a copy of the IPP form provided or a computer facsimile, but additional information may need to accompany the IPP to evidence such conditions as life-safety concerns, infrastructure failures, or other sources of funding besides State bond funds to be used to develop the project. As detailed in Chapter 3, IPPs are due no later than June 30.


Institutional Planning Committee

Represents each major college constituency, e.g. administration, faculty, student services, students, facilities, finance, and human resources. This committee is normally responsible for developing a statement of educational philosophy and college priorities to the satisfaction of all the constituencies.


Institutional support services space

Includes: student support services: i.e., counseling, EOPS, DSP&S, Financial Aid; Administrative support services: i.e., MIS, Administration, Facilities, Research, Print Shop; Other support services: i.e., faculty lounge


Integrated Management, Project Accounting and Control Technology

Project Management Software - IMPACT allows tracking of financial information, schedule events and quality issues (cost, schedule and quality). The software also allows input and tracking of all program participants (directory).


Inventory Analysis

Summary of initial inventory, excess capacity, and net capacity (initial inventory minus excess capacity) on a year by year basis.



Acronym for Initial Project Proposal.

Related Words  Initial Project Proposal


Acronym for Analysis of Building Space Use and WSCH

Related Words  Analysis of Building Space Use and WSCH


Acronym for Cost Estimate Summary and Anticipated Time Schedule.

Related Words  Cost Estimate Summary and Anticipated Time Schedule


Acronym for Guideline-Based Equipment Cost Estimate.

Related Words  Guideline-Based Equipment Cost Estimate

Lab and Office GEN

Acronym for Lab and Office Gross Enrollment Needs.

Related Words  Lab and Office Gross Enrollment Needs

Lab and Office Gross Enrollment Needs

Calculates lab gross enrollment needs on a campus by campus basis by year. Since each lab space has a different WSCH ratio associated with it, it is assumed that the mix of labs at each campus will stay the same over the lifetime of the 5 year plan. Therefore, an overall campus lab ASF to WSCH ration needs to be calculated.



Acronym for Legislative Analysis Office.

Related Words  Legislative Analysis Office

Lecture GEN

Acronym for Lecture Gross Enrollment Needs.

Related Words  Lecture Gross Enrollment Needs

Lecture Gross Enrollment Needs

Calculates the lecture gross enrollment needs on a campus by campus basis from y1-y5 based on total enrollment at each campus. First, forecast WSCH for each district is multiplied by the campus WSCH percentages for each year, to get the campus WSCH for a given year. Then a logical test is applied. If the campus WSCH is greater than 140,000, then the campus is considered a large campus and the gross enrollment need will equal the campus WSCH * .429. If the campus WSCH is less than 140,000, then the campus is considered a small campus and the gross enrollment need will equal the campus WSCH * .472. These results are then output as campus WSCH by year and lecture gross enrollment need by year.


Legislative Analysis Office

The LAO has been providing fiscal and policy advice to the Legislature for more than 55 years. It provides fiscal and programmatic expertise and nonpartisan analyses of the state's budget. The office serves as "eyes and ears" for the Legislature to ensure that the executive branch is implementing legislative policy in a cost efficient and effective manner. The office carries out this legislative oversight function by reviewing and analyzing the operations and finances of state government.


Letter of Intent

In this case, a formal correspondence sent to the Chancellor's Office and CPEC for review and approval which notifies concerned parties that a district elects to purchase or develop a site with the assistance of State capital outlay funds.


Lib and ATTV GEN

Acronym for Library and AV/TV Gross Enrollment Needs.

Related Words  Library and AV/TV Gross Enrollment Needs

Lib and ATTV Proj GEN

Acronym for Library and AV/TV Project Gross Enrollment Needs.

Related Words  Library and AV/TV Project Gross Enrollment Needs

Library and AV/TV Gross Enrollment Needs

Gathers information needed to calculate library and AV/TV gross enrollment need. The actual need will be calculated by Library and AV/TV Project GEN.


Library and AV/TV Project Gross Enrollment Needs

Calculates library gross enrollment needs on a campus by campus basis by year. Library need for a campus is based on three things: the number of campuses in a district that have Library/AV/TV allocated to them, a tiered ASF allowanced based on day enrollment, and the actual distribution of library ASF at each campus as a percentage of district libraries ASF.


Life Cycle

Expected useful life of a facility. Typically, the life cycle for an entire facility is broken down into components (roof, electrical, etc) that can be individually assigned life cycles and replacement costs. This information is then used to forecast projected replacement costs in the future.


Life-Safety Projects

A life-safety project is a capital outlay project for the remediation of an existing condition that poses an imminent danger to the life or safety of students, staff, or the public including emergency exit for disabled persons. (BOG Priority Criteria Category A-1)


Load Code

Designates what space usage types are associated with different Title V types


Local Assistance Expenses

Expenditures made for the support of local government activities, (e.g. repairs, maintenance, upgrades and safety/code changes).


Local contribution or local match

Contribution by the local district or college, normally to match state funds. This may include district funds including federal funds, FEMA grants, local/district funds, foundation, joint-venture, and other non-state funds. Scheduled Maintenance and Special Repairs, Hazardous Materials grants, Instructional Equipment Funds funding (including local match) cannot be considered as part of the local contribution.


Methodology for Calculating Unmet need

Listing of all calculations going into calculating Unmet Need.



Determines total ASF and cost of modernization needs, including building modernization and temporary building replacement. The modernization need is calculated by finding all of the buildings older than twenty-five years or that are in poor condition. Temporary building replacement need is calculated by finding all of the temporary buildings older than five years. The carryover modernization need between forty years of age and fifteen years of age and are in good condition. The modernization ASF five year plan proposed ASF is for buildings forty years of age or older or are in bad condition. The temporary replacement need is calculated by finding all of the temporary buildings older than ten years of age. The temporary replacement carryover ASF is made up of temporary buildings between the ages of five years and ten years.


Net Capacity

Current capacity of each title V category and other ASF at each campus. This capacity is calculated on the Excess Capacity page by subtracting the gross enrollment need from the gross capacity at year one on a campus by campus basis. Any leftover capacity leaves excess capacity, which is then subtracted to leave net capacity.


Net Enrollment Need

This estimate is based on the ASF needed to accommodate projected enrollment less the net capacity currently available to meet that enrollment demand, and includes capacity needed to accommodate enrollment growth over the next five years. Calculates net enrollment need based on current deficiency and future enrollment growth. The current deficiency is calculated by taking gross enrollment need and subtracting it from the current ASF, which is done on the Excess Capacity page. If the difference is negative, then it is put into the current deficiency category. The change in enrollment growth simply represents the change in gross enrollment need from year one to year five. The total of the current deficiency and change enrollment growth should equal Gross Enrollment Needs minus Net Capacity.



Establishes the date of the start of construction and gives the contractor permission to commence work.



Acronym for Office of Energy Assessments.

Related Words  Office of Energy Assessments


Acronym for Office of Emergency Services.

Related Words  Office of Emergency Services

Office of Emergency Services

Emergency assistance and funding.


Office of Energy Assessments

Energy assessment information.


Off-site Instruction

Courses and learning experiences designed and supervised by a college that occur in a work or service setting or at a location specific to the course content (e.g. an outdoor location, another city or country)



Acronym for Outside gross square footage.

Related Words  Outside gross square footage

Open Specifications

Are used to allow for competitive bid. Materials or systems referred to by trade name have two or more trade or brand names listed followed by the words 'or equal'.


Operations and Maintenance

Operations, maintenance, equipment upgrades and replacement, and minor remodeling because of change of occupant or program were defined as 'operations and maintenance', funded under the State operations budget.


Other GEN

Acronym for Other Gross Enrollment Needs.


Outreach Operation

An off-campus enterprise administered by an existing college or district and offering courses in leased or owned facilities which have not been formally approved by the Board of Governors. It is often located in other government facilities, usually enrolls less than 500 FTES (approximately 1,000 headcount) and may not be considered as having the potential to grow, over a period of time, into a college, campus or educational center. Outreach operations are combined with a college for accreditation and reporting purposes.


Outside gross square footage

Generally, replacement space and modernization proposals should not include an increase in OGSF; however, an increase in OGSF is permissible if the increase is demanded to comply with building codes. These increases cannot increase the number of stations/offices for the impacted space.


Overbuilt space/site

Overbuilt status determined by capacity/load ratios and/or district analysis


Owner Code

Designates a building's ownership status for the space inventory


Participation Goals

For minority, women, and disabled veterans business enterprises (M/W/DVBE) on all contracts awarded by a district based upon the State-wide levels. Participation goals are set at fifteen percent (15%) for minority business enterprises, ten percent (10%) for women business enterprises and three percent (3%) for disabled veterans business enterprises. This statutory requirement is implemented by regulations promulgated in California Code of Regulations, Title 5, and Section 59500-59509. Neither the statute nor the regulations impose an absolute requirement that contracts awarded by a district meet the M/W/DVBE participation goals. The statute, regulations and applicable law prohibit the application of strict numerical set asides unless there has been a prior factual finding of discriminatory practices. Accordingly, the failure of a bidder to have met the participation goals will not by itself render the bidder non-responsive so long as there is a show of good faith efforts by the bidder to meet the participation goals.



Acronym for Project Funding Proposal.



Phase of construction - preliminary plans, construction, etc. (A, P, W, C, E)


Phase Code

Designates different types of capital outlay project phases


Plan Type

Designates what types of campus a college is


Post-occupancy Evaluation

Normally done by the architect, the project or construction manager, and operations and maintenance staff. This review tends to be ignored, yet it can be extremely important. The primary purpose of this evaluation is to discover possible problems before the warrantees have expired.


Preliminary Plans

Preliminary plans, often considered the same phase as design development, involves the completion of environmental requirements and preparation, submission, and approval of preliminary plans by the Chancellor's Office and State Public Works Board.


Program capability

One or more of the following components determines program capability: capacity (stations, asf); delivery methodology (smart podiums, virtual labs, consolidating scattered services, improved program accessibility); and new course offerings (new program not previously offered on campus that leads to a certificate or degree, program expansion of occupations/careers that are in high demand)


Program Code

Designates the different types of programs that a facility can belong to


Program function

Change in room type and/or TOPS category.


Project Costs

Calculates FEG and FIM total project costs by year based on year a project was started. It calculates the appropriate costs for every cell of the Summary of Costs for Projects Included in 5YP.


Project scope approval

Project meets the board's criteria for prioritizing capital outlay projects and may be eligible for funding pursuant to the requirements, standards, and guidelines required by the state and CCCCO


Project Summary

A standard state form used to transmit any capital outlay budget change proposal prepared by the CCCCO and is a prtion of the COBCP.


Project Terms and Conditions (formerly Applications, Assurances and Authentications)

Project Terms and Conditions set forth general provisions regarding State capital outlay appropriations. The District Board of Trustees Certification section of the Approval Sheet must be completed or the FPP will be returned to the district for completion.


Project Type

Designates the project type for COP Projects


Projects Submitted

Gathers all projects ASF for projects in the system wide 5 year plan, as selected by the specialists. It then totals the primary and secondary ASF and sorts it into the appropriate campus and Title V category for each year.


Proposed Facilities Costs

Totals costs of proposed facilities in the system. Based on pulling total cost for all FEG projects in the system.


Punch List

The contractor owns the job until it is fully complete, or the owner has designated it substantially complete for purposes of occupancy and listed any remaining items to be completed or resolved. These items are called a 'punch list' and, in essence, become the uncompleted contract. The district representative, project manager, construction manager, architect and inspector should all agree on the list. Final commissioning and occupancy of the building must be coordinated to allow the contractor to continue work and complete the punch list.


Quick Access Program

Allows local community college districts the ability to complete their projects faster in order to address their growth and modernization needs. This streamlined approach, known as “Quick Access,” will: Save money and increase student access by shortening the period to complete projects by at least one year; Require a local contribution to offset state supportable costs on the project; Continue administrative and legislative oversight of projects; Limit state resources spent on the project to the one Budget Act appropriation. This proposal is similar to the capital outlay “streamlining” or “lump sum” Budget Act provisions already in place for the University of California and the California State University systems.



The extension of the availability of an appropriation for expenditure beyond its set termination date and/or for a new purpose.


Recognized Deficits

Cost increases above the original estimate necessitating that additional funding may be needed prior to bidding to build a project as designed should be discussed with the Chancellor's Office prior to the request for approval to proceed to bid.



Amount received as a repayment of the cost of work, service performed, or of other expenditures made for or on behalf of another government unit or department. Reimbursements represent the recovery of expenditures. Reimbursements are available for expenditures in accordance with the budgeted amount (scheduled in an appropriation).


Replacement Space

This option, for modernization proposals, must clearly demonstrate that the alternatives of modernizing existing space are 1) not cost effective and/or 2) that the program capability cannot be improved.


Request for Approval

An agenda item reviewed by the Board of Governors and CPEC and, if approved, authorizes a specific site as eligible to receive State capital outlay funds. State regulations stipulate that a Request for Approval shall contain: Part of masterplan/direct and justify state funds for capital outlay projects


Request for Approval or Encumber Funds

Is used to request the release of the next phase of funding. FPU users must fill out the form as appropriate and save the form. The district is then able to review the form, but only as read only content.


Resource plan

Showing how the human, financial, and material resources will be provided to implement the objectives in the educational and facilities plans.



The return of the unused portion of an appropriation to the fund from which the appropriation was made.


Room Use Code

Designates room uses for the space inventory



For modernization proposals, the proposed scope shall focus on enhanced and improved program design and instructional/institutional support services capability. Infrastructure and technology changes shall demonstrate a clear connection to the space alteration or is required to comply with building codes due to the project’s alterations.


Secondary Effects

Secondary effects are not to be included with primary project proposals. Example: primary proposal consolidates scattered student service offices into a vacant library. The alteration of the scattered student service offices is considered as secondary effects. Secondary effects should be discussed in the primary project proposal but is not a part of the scope.



Acronym for Space Inventory.


Space Data Comparison

The Space Data Comparison tab in FUSION's Space Inventory module allows users to compare the current year's inventory with last year's inventory and make adjustments as needed in order to produce the M&O allocations for the Fiscal Service Unit.


Space Inventory Preparing

When a space inventory is in the preparing status, users are currently prepping it for submission to the FPU. It has not been certified by the districts.


Space Inventory Resubmit Requested

When a space inventory needs a significant amount of changes after submission, typically the FPU will bounce the inventory back to the district for a resubmit. Inventories in this status still require work and must be submitted again.


Space Inventory Submitted

When a space inventory is in the submitted status, users have certified the inventory and sent it to the FPU for validation. At this point, the inventory can take two paths: it can either be validated by the FPU or the FPU could point out the want some changes and request a resubmit.


Space Inventory Validated

When a space inventory is in the validated status, the FPU has deemed the inventory acceptable. No further work needs to be done on the inventory this year and users may begin working on their inventory for next year.


Staff Type Code

Designates a staff type used in the forecasting area


Stop Notice

To require the district to hold a specified amount from the contractor's payment. The district should hold enough of the retention to cover any stop notices.


Summary of Capital Outlay Plan

Summary listing of costs by year for ECP, FIM and CID projects.


Summary of Costs for Projects Included in 5YP

Cost sorted by CID, ECP, and FIM category and project year. The first two years of the plan are made up of only FPP and IPP project phases while the remaining years in the plan contain both district projects and system generated projects.


Summary of Methodology

Breakdown of Methodology for Calculating Unmet Need by Title V categories.


Support Programs

Basic skills and other transitional instruction, learning resources, student services, and categorical programs and services designed to attract students and to enable them to successfully complete courses and educational programs.


System Generation

Calculates system generated projects. System generated projects represent the difference between the actual projects proposed and the gross enrollment need, as calculated by the following formula. Total Need = Gross Enrollment Need y5 - Net Capacity y1 - Change in Excess Capacity y5-y1 - Alternate Means y5 - Projects Submitted y1-y5


System Wide Capital Outlay 5 Year Plan

The CCC 5YCOP is the plan created yearly and approved by the CCC BOG to meet AB1473 requirements.


Table C.5

Acronym for Inventory Analysis.

Related Words  Inventory Analysis

Taxonomy of Programs

The Taxonomy of Program (TOP) is a system of numerical codes used at the state level to collect and report information on programs and courses, in different colleges throughout the state, that have similar outcomes.


Temporary Replacement

Totals ASF of buildings slated for temporary replacement in the system. It pulls both the total ASF of temporary buildings between six and ten years of age and the total ASF of temporary buildings older than ten years of age.



Acronym for Taxonomy of Programs.

Related Words  Taxonomy of Programs


Designates a room's use by the state's Taxonomy of Programs listing


Total Facilities Costs and Needs

Summary totals of ASF totals for projected ASF needs over the next 5 years based on unmet needs, proposed facilities, and deferred needs.


Unmet Enrollment Need

Unmet enrollment need based on net need minus excess capacity and alternative needs of delivery. The ASF to meet enrollment need comes from Net Enrollment Need. The excess capacity used to offset enrollment need represents the change in excess capacity between year one and year five. The alternative means of delivery represents up to the first five percent of enrollment growth between year one and year five. The difference that is left over is the unmet enrollment need.


Value Engineering

A review of engineering systems in a project to verify that the best system has been chosen given the budget and the functional criteria.


Weekly Student Contact Hours

The number of students in the program multiplied by the number of hours students spend in the program. Enrollment is divided by programs and translated into 'weekly student contact hours' (WSCH) -- the average number of hours of student instruction conducted in a week in a primary term of an academic year.



Acronym for Weekly Student Contact Hours.

Related Words  Weekly Student Contact Hours